PORLOCK VILLAGE HALL    SCALE OF CHARGES, OPERATIVE FROM 1st JANUARY 2006

All prices include the use of the kitchen, crockery & glasses (if hirer requires their use, they must indicate so on application
form). In addition cutlery and a soup tureen is available on request from the caretaker.
Where large and small halls are booked by different hirers, those booking first have precedence in, but not exclusive use of,
the kitchen facility. For shared use both hirers will liaise and make a mutually acceptable arrangement.

All functions MUST finish by midnight, except for Sundays when they must finish by 10.30 pm.

Definitions:
Local is defined as any person or organisation with an address within the Postal District TA24 8.

Private Users -this means a purpose for which no charge is levied by the hirer on any participant in the booking,
(e.g. Wedding receptions)

Local Groups - those with charitable and/or non-commercial status or for the benefit of the local population, for which
admission charges may be made on some or all participants. (e.g. Museum talks)

Commercial Users & non-local organisations. - This will include political organisations, elections, auctions, trade &
craft fairs, etc.

Meeting Room - The cost of hiring the Meeting Room is £5 per session (No discounts apply)

Public Address System: In conjunction with the main P.A. system a “Speech Enhancement System” (hearing loop) is
available in the large hall. This facility must be booked on the hiring form and training under-taken, where necessary,
prior to use.

Car Park: Sole use of the Parish Council car park adjacent to the Village Hall may be booked at a charge of £20.00
with at least 30 days notice. This is at the discretion of the Parish Council and the Village Hall Management Committee.

Payment: Payment for the use of the hall should be made when the booking is taken and a hiring form completed. A
damages/cleaning deposit of £100 may additionally be levied. If an invoice has to be raised by the Treasurer an
additional charge of £2.00 will be made. The Management Committee reserve the right to impose a cancellation fee.

Preparation or Clearing-up Sessions. If the halls are vacant immediately after a particular hirer’s booking, they can be
made available Free of Charge at the Booking Clerk’s discretion. (Only applicable to Late Finishing Full Day bookings).
The caretaker may be available to assist with preparation and cleaning.

Consumption of Alcohol: It is the responsibility of the hirer to ensure that any alcohol license required is obtained
from WSDC by completing a Temporary Event Notice.

Hall Capacity:
The maximum number of persons to be allowed on the premises at any time during the following types of function are
as follows:

                                                             Small Hall           Large Hall
Closely seated audience                              100                    208
Dancing                                                      100                    232
Seated at tables                                            62                    106
Dances with table seating                              78                    134

Special Rates:
Childrens’ Play Group                            £    8.00 per session
Horticultural Society Storage                  £  86.50 per annum
Horticultural Shows                                £101.00 per show
Dog Club Storage                                  £  28.50 per annum
Scouts Equipment Storage                     £   58.00 per annum
Bridge Club Storage                              £   11.50 per annum

Discount Structure:
Sessions booked and paid for quarterly in advance can have the following discounts applied.
12-23 sessions in any calendar year - 10% discount
24+ sessions in any calendar year - 15% discount